Administrative Assistant - Makivvik

CAREER OPPORTUNITY

ABOUT US

Makivvik, the trusted political organization with a rich history of representing the Inuit of Nunavik since 1978. Through Makivvik and our subsidiaries, Makivvik has created opportunities for Nunavik Beneficiaries and those who live in Nunavik, today more than 500 Nunavimmiut are employed within the Makivvik network in our offices and subsidiaries.

Training will be available for Inuit Beneficiaries in the advancement for their career.

Inuit Beneficiary hiring will always be a priority at Makivvik.

POSITION

Job Title: Administrative Assistant

Reports to: Director of Socio Economic and Community Development in the Economic Development Department

Location: Kuujjuaq

Status of Employment: Permanent, Full-time

Deadline to Apply April 22, 2026

SALARY AND BENEFITS

Salary: Between $55, 000 to $62,000 annually

Benefits: All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan: Employer Contribution 7%

Group Insurance: Life, LTD, Health, & Dental

Vacation: Starting at 20 days

Gas Allowance: To a max. of $3,500

Sick Days: 15 days

Travel Benefit: To a max. of $25,000

Isolation Premium: To a max. of $20,800

Housing Allowance: To a max. of $12,000

Cargo Allowance: To a max. of $6,500

RESPONSIBILITIES

•   Management of web/telephone and email based enquiries, allocating to the relevant departmental staff member in a professional manner and direct client to appropriate staff;
•   Undertake desktop-based research to support the economic development team in identifying new opportunities, when necessary;
•   Develop and maintain personal knowledge of priority sectors and Nunavik trends;
•   Support the economic / business development team on key projects;
•   Develop a network of operational contacts in Nunavik that support the work of the senior staff;
•   Develop and update as required, departmental active file lists, file objectives and status;
•   Prepare departmental reports, memos and documents;
•   Take minutes at staff and other meetings as requested and update departmental calendars;
•   Assist in the preparation of meeting agendas and supporting material for distribution;
•   Ensure the timely distribution of material to senior departmental staff;
•   Assist in the planning and preparation of meetings and conference telephone calls;
•   Assist co-directors to create action list for management staff from Board and Executive meetings;
•   Prepare and send outgoing faxes, mail, and courier parcels;
•   Make travel, meeting and other arrangements for staff;
•   Coordinate special travel and cargo arrangements;
•   All other related duties to the secretarial and administrative functions of the department;
•   Undertake additional training as the need arises;
•   Be available to travel, as requested;
•   Perform other related duties within the scope of the position or as requested by supervisor.

QUALIFICATIONS

•  High School Diploma or equivalent.
•  Three (3) or more years of related experience.
•  Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French.
•  Great computer skills: Microsoft Suite (Excel, Word, PowerPoint, etc.).
•  Knowledge of computer software such as database programs, office productivity software and accounting software.
•  Ability to report / letter writing skills.
•  Reliable, autonomous and highly motivated.
•  Analytical and research skills, an asset.
•  Demonstrate the ability to set up and maintain a filing system.

DISCOVER A UNIQUE OPPORTUNITY AND EMBARK ON A REWARDING CAREER WITH MAKIVVIK

To apply or to learn more visit us at www.Makivvik.ca/jobs, or send your resume/application to:

HR@makivvik.ca

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the JBNQA.

We thank all applicants for their interest in this position.

Only applicants selected for an interview will be contacted.