Administrative Assistant - Makivvik

ABOUT US

Makivvik, the trusted political organization with a rich history of representing the Inuit of Nunavik since 1978.

Through Makivvik and our subsidiaries, Makivvik has created opportunities for Nunavik Beneficiaries and those who live in Nunavik, today more than 500 Nunavimmiut are employed within the Makivvik network in our offices and subsidiaries.

Training will be available for Beneficiaries in the advancement for their career.

Inuit Beneficiary hiring will always be a priority at Makivvik.

POSITION

Job Title: Administrative Assistant

Reports to: The Treasurer in the Treasurer’s Department

Location: Kuujjuaq 

Status of Employment: Permanent, Full-Time

Deadline to Apply December 15, 2025

SALARY AND BENEFITS

Salary: Between $65,000 and $80,000 annually

Benefits: All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan:

Employer Contribution 7%

Group Insurance: 

Life, LTD, Health, & Dental

Vacation: Starting at 20 days Gas Allowance: To a max. of $3,500

Sick Days: 15 days Travel Benefit: To a max. of $25,000

Isolation Premium: To a max. of $20,800 Housing Allowance: To a max. of $12,000

Cargo Allowance: To a max. of $6,500

RESPONSIBILITIES

• Provide comprehensive administrative support to the Treasurer and the Finance Department.
• Manage and maintain the Treasurer’s calendar, including scheduling appointments and coordinating meetings.
• Organize meeting logistics such as agendas, conference calls, and supporting materials.

• Draft, proofread, and prepare letters, emails, and other correspondence on behalf of the Treasurer.
• Oversee the daily administrative operations of the Treasurer’s Office to ensure smooth workflow.
• Gather, organize, and prepare meeting materials in advance for the Treasurer.
• Collaborate with staff across the Treasurer’s Department to coordinate administrative tasks and ensure consistency.
• Assist in preparing PowerPoint presentations and other materials for Board meetings, AGM, and various internal or external events.
• Coordinate logistics for special events, meetings, and departmental activities.
• Arrange travel for the Treasurer, including itineraries, accommodations, and required documentation.
• Record, prepare, and distribute minutes for meetings and ensure follow-up on action items.
• Manage incoming phone calls, emails, and general inquiries directed to the Treasurer.
• Prioritize and address issues requiring immediate attention, escalating when necessary.
• Prepare official documents, correspondence, and other administrative materials as required.
• Provide clerical and logistical support to departmental staff as assigned by the Supervisor.
• Maintain organized filing systems (hard copy and electronic), ensuring accuracy, accessibility, and confidentiality.
• Be available to travel, as requested.
• Perform other related duties within the scope of the position or as requested by supervisor.

QUALIFICATIONS

• CEGEP/Vocational diploma in Administration.
• Relevant experience may be considered in lieu of formal education.
• Strong proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, etc.).
• Excellent written communication skills.
• Working knowledge and understanding of Inuit culture and Nunavik.
• Minimum of five (5) years of experience in an administrative assistant or similar role.
• Strong communication skills in Inuktitut and English; French is considered an asset.
• Proven ability to collaborate effectively and take initiative in a dynamic office environment.
• Able to work under pressure, manage multiple priorities, and meet tight deadlines.
• Reliable, autonomous, and well-organized with strong time-management abilities.
• Strong analytical and prioritization skills.
• Flexible and adaptable to changing priorities and tasks.
• Excellent interpersonal skills and a team-oriented working style.
• Highly motivated, efficient, and punctual.
• Demonstrated discretion and ability to maintain strict confidentiality.
• Security clearance is required.

DISCOVER A UNIQUE OPPORTUNITY AND EMBARK ON A REWARDING CAREER WITH MAKIVVIK

To apply or to learn more visit us at www.Makivvik.ca/jobs, or send your resume/application to: HR@makivvik.ca