Administrative Assistant – Translation Department - Apatakaa Translations

JOB OPPORTUNITY

Administrative Assistant – Translation Department

Location: Remote (Work from Anywhere)

About Apatakaa Translations

Apatakaa Translations is an Inuit owned corporation located in Quebec and serving all Inuit

regions of Canada.

We specialize in efficient project management, ensuring a seamless experience for both our

clients and our team of translators and interpreters. For our clients, we guarantee a

dedicated point of contact for every project, providing continuity and personalized service.

Likewise, for our language professionals, we directly source and assign projects, offering a

singular contact point for all their assignments. This approach streamlines communication

and enhances overall project consistency and satisfaction.

We are seeking a highly organized and dependable Administrative Assistant to support our

Translation Department Manager. This role plays a key part in maintaining workflow

continuity, ensuring tasks are tracked to completion, and keeping the department running

efficiently.

Key Responsibilities:

Project & Workflow Support:

• Assist the Translation Department Manager with assigning work to translators

• Track project deadlines, deliverables, and follow-ups to ensure all tasks are completed

on time

• Maintain visibility on project status, priorities, and next steps

• Identify missing information, delays, or risks to timelines

• Ensure finalized documents are properly formatted and archived

• Support quality control processes by confirming required review steps are completed

Administrative & Financial Support:

• Create estimates and invoices in QuickBooks

• Assist with preparing billing documentation for completed projects

• Maintain organized digital records (projects, contractors, payments, communications)

• Maintain updated contact records

Contractor Coordination:

• Communicate with employee and freelance translators regarding assignments and

availability

• Monitor deadlines and follow up as required

• Ensure timely and professional communication

• Maintain up-to-date availability lists and resource tracking

General Organization & Support:

• Keep the Translation Department Manager organized and informed on priorities

• Manage departmental emails and task lists

• Assist with documenting workflows and improving internal systems

• Maintain structured digital filing

Asset:

• Experience with Translation / Transcription projects (ENG – IN / IN – ENG)

Required Skills:

• Strong organizational and time-management skills

• Strong listening and communication skills

• High attention to detail and follow-through

• Professional demeanor and strong work ethic

• Ability to work independently in a remote environment

• Clear and professional written communication skills

• Ability to safeguard confidential information

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Proficiency in Inuktitut and English; French is advantageous

Employment Details:

Salary Range: $55,000 – $65,000 per year

Benefits:

• Travel Benefits (Anywhere in World): $10,000/year

• Housing Benefits: $10,200/year

• RRSP Contributions (After 6 months): 6% of Base Salary

• Paid Vacation: 4 Weeks + Christmas Holidays (2 Weeks)

• Sick Days: 2 Weeks

Application Deadline:

Submit your resume and cover letter by March 6, 2026.

How to Apply:

• Submit a brief cover letter outlining your administrative experience

• Submit your résumé

Send applications to: info@apatakaa.ca

For more information, visit www.apatakaa.ca.

Apatakaa aims to prioritize and support the employment of Inuit beneficiaries under the

JBNQA.

We appreciate all applicants; only those selected for interview will be contacted