Administrative Secretary - NV of Inukjuak

The municipality of Inukjuak is a municipal body with jurisdiction over the community of Inukjuak located on the east coast of Hudson Bay, in the Nunavik region of Quebec. Is looking for a dynamic person with leadership skills and a track record initiative, reliable and resourceful to work in the capacity of:

Administrative-Secretary

Full-time

Location: Inukjuak, Quebec        

Hours: 9:00 a.m. to 5:00 p.m. - Monday to Friday  

Position: Administrative-Secretary 

Under the supervision of the Municipal Manager, the Administrative-Secretary is responsible for providing a high level of secretarial and clerical services to the Municipal Manager and Assistant Municipal Manager's Departments.

Responsibilities

• Provide office supports within the administration of the NV such as: Providing Council minutes, writing letters, e-mails, and various documents, making photocopies; distributing internal documents; taking messages for council members and management;

• Keep informed of the Municipal Manager and Assistant Municipal Manager’s agendas and at their request, handle the Municipal Manager and Assistant Municipal Managers appointment agendas;

• Make necessary arrangements for interviews or meetings; take the minutes of meetings other than council meetings;

• Organizing company records and memos to ensure they can be easily found when required;

• Set up a filling system and ensure the proper filing of documents and control of internal documents;

• Keep the inventory of office supplies up to date;

• Share any excess workload with the other Secretaries;

• Make travel arrangements for management; 

• Cooperate closely with the Management team and other office employees;

• Provide a list of action items after each non-council meetings;

• Perform any related work as requested by your supervisor;

• Answering phone calls from public and while also directing them to the appropriate staff member;

• Greeting people upon entering the municipality building and helping them find the right staff member or room for their appointment;

• Helping to set up office meetings by making sure the conference room is well-equipped with office supplies, food, and drinks;

Requirements

• Knowledge in office administration; 

• Filling, organizational skills;

• Knowledge in computer; Microsoft office, word, excel and outlook;

• Ability to meet deadlines and to communicate effectively and teamwork;

• The incumbent is expected to be honest and trustworthy and demonstrate sound work ethics;

• Able to keep confidentiality;

Salary: Salary based on experience and salary scale

Benefits: Group Insurance, Group Pension Plan, Northern Allowance, as per set for the Employees of the NV, Travel Benefits of $5,000.00 or $3,000.00 plan after 12 months of service.

Probation: 6 months

Closing date: September 9, 2026 at 5:00PM.

If interested please give your resumé to: Aleashia Echalook, Secretary-Treasurer

Northern Village of Inukjuak

Inukjuak, Quebec

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Secretary.treasurer@nvinukjuak.ca