Archival Assistant - Makivvik

CAREER OPPORTUNITY

ABOUT US

Makivvik, the trusted political organization with a rich history of representing the Inuit of Nunavik 

since 1978. Through Makivvik and our subsidiaries, Makivvik has created opportunities for Nunavik 

Beneficiaries and those who live in Nunavik, today more than 500 Nunavimmiut are employed 

within the Makivvik network in our offices and subsidiaries.

Training will be available for Beneficiaries in the advancement for their career.

Inuit Beneficiary hiring will always be a priority at Makivvik.

POSITION

Job Title: Archival Assistant

Reports to: Archives Coordinator in the Corporate Secretary’s Department 

Location: Montreal

Status of Employment: Permanent, Full-time 

Deadline to Apply November 12, 2025

SALARY AND BENEFITS

Salary: Between $60,000 and $75,000 annually

Benefits: All marginal benefits available to Makivvik employees annually as 

outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan:

Employer Contribution 7%

Group Insurance: 

Life, LTD, Health, & Dental

Vacation: Starting at 20 days Gas Allowance: To a max. of $3,500

Sick Days: 15 days Travel Benefit: To a max. of $25,000

Isolation Premium: To a max. of $20,800 Housing Allowance: To a max. of $12,000

Cargo Allowance: To a max. of $6,500

RESPONSIBILITIES

▪ Assist the Archives Coordinator with the rehousing of physical records according to 

archival standards.

▪ Support the creation of box lists and file inventories using internal classification and 

naming conventions.

▪ Assist employees with established archival protocols including records transfer 

procedures.

▪ Assist with the digitization of photographic materials.

▪ Assist with electronic records inventory and SharePoint Support

▪ Assist to acquire, appraise, process, catalogue, store, safekeep and research various 

historically valuable corporate materials such as documents, photographs, maps, 

audio-visual materials, artwork and electronic records.

▪ Prepare document descriptions and reference aids for the use of archives, such as 

accession lists, indexes, guides, bibliographies, abstracts, and digitized copies of 

documents.

▪ Participate in staff interviews to gather information about record types, filing structures 

and access needs.

▪ Perform basic data entry and record-keeping for both physical and electronic records 

project.

▪ Maintain accurate tracking logs.

▪ Provide support to the Archives Coordinator and Archivist on special projects as 

required.

▪ Attend weekly Archival Team meetings and provide progress reports and updates.

▪ Be available to travel, when requested.

▪ Any other related duties request by the supervisor.

QUALIFICATIONS

▪ Degree in archival studies, or an equivalent combination of relevant education, 

experience, and/or training.

▪ Working knowledge of document management, archival best practices, and 

stewardship of traditional Inuit knowledge.

▪ Knowledge of Nunavik Inuit culture and experience working with Inuit communities is 

essential.

▪ Fluent in at least two (2) of the three (3) languages: Inuktitut, English, and/or French.

▪ Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and 

SharePoint.

▪ Comfortable using Zoom and other online communication tools.

▪ Effective oral and written communication skills, with strong organizational abilities.

▪ Demonstrates cultural sensitivity, competency, and the ability to build strong working 

relationships.

▪ Reliable, punctual, and able to handle confidential information with discretion.

▪ Able to meet deadlines and work well under pressure.

▪ Willing and available to receive training as required.

Inuit Beneficiary hiring will always be a priority at Makivvik. 

Training will be available for Beneficiaries in the advancement for their career.

DISCOVER A UNIQUE OPPORTUNITY AND EMBARK ON A

REWARDING CAREER WITH 

MAKIVVIK

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the 

JBNQA.

To apply or to learn more visit us at www.Makivvik.ca/jobs, or send your resume/application to: 

HR@makivvik.ca

We thank all applicants for their interest in this position. 

Only applicants selected for an interview will be contacted.