Assistant Secretary-Treasurer - NV of Kuujjuaq

Kuujjuaq

Posted 25/03/2023

The Village is in search of an

ASSISTANT SECRETARY-TREASURER

The Assistant Secretary-treasurer’s main fields of responsibility are to assist the Secretary-treasurer in:

Secretarial duties for the municipal corporation, Including:

tasks related to council meetings, such as taking and countersigning minutes, providing notices of motion, drafting resolutions and by-laws when required, and entering votes, to name a few;
tasks related to custody of the municipal archives, including all books, registers, plans and other records belonging to or entrusted to the municipal corporation;
tasks dealing with issues related to the application of zoning by-laws;
overseeing municipal elections.

Treasury tasks and responsibilities for the municipal corporation: Including:

preparing the annual budget with the secretary-treasurer;
overseeing the municipality's daily financial operations and accounting to accurately reflect its financial situation at all times;
preparing regular financial statements;
ensuring that funds are available before authorizing any expenditures;
working closely with the auditor in preparation of the annual financial statements.

Essential Duties and Responsibilities:

Assists the Secretary-treasurer;
Posts official notices, including by-laws, to the general public;
Issues written and oral instructions to secretarial and finance staff; assigns their duties and examines work for exactness, neatness, and conformance to policies and procedures;
Acts as the Secretary-treasurer when the latter is unavailable or unable to perform his/her duties;
Performs other duties of a similar nature as directed by the Secretary-treasurer or Mayor.

Qualifications:

Minimum of grade 12, related experience may be accepted as equivalent;
Knowledge of computers and software, such as Microsoft Word, Excel, etc;
Good inter-personal skills;
Able to communicate fluently, both verbally and in writing in English (fluency in Inuktitut and/or French would be considered a major asset).

Salary:

salary will be determined depending on qualifications and experience, plus northern cost-of-living, cargo, travel allowances and other benefits after a period of probation.

Training:

Interested candidates should apply in writing to:Ian D. Robertson

Secretary-treasurer

Northern Village of Kuujjuaq

P.O. Box 210

Kuujjuaq, QC

J0M 1C0

Given at Kuujjuaq, Quebec

March 16, 2023

Ian D. Robertson

Secretary-treasurer.

idrobertson@kuujjuaq.ca

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