Office Administrator - Makivvik

ABOUT US

Makivvik, the trusted political organization with a rich history of representing the Inuit of Nunavik 

since 1978.

 Through Makivvik and our subsidiaries, Makivvik has created opportunities for Nunavik Beneficiaries and those who live in Nunavik, today more than 500 Nunavimmiut are employed within the Makivvik network in our offices and subsidiaries.

Training will be available for Beneficiaries in the advancement for their career.

Inuit Beneficiary hiring will always be a priority at Makivvik.

POSITION

Job Title: Office Administrator

Reports to: Regional Manager in the Corporate Secretary’s Department

Location: Quaqtaq

Status of Employment: Maternity Leave Replacement (duration unknown — possibility of extension)

Deadline to Apply December 15, 2025

SALARY AND BENEFITS

Salary: Between $65,000 and $75,000 annually

Benefits: All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan:

Employer Contribution 7%

Group Insurance: 

Life, LTD, Health, & Dental

Vacation: Starting at 20 days Gas Allowance: To a max. of $3,500

Sick Days: 15 days Travel Benefit: To a max. of $25,000

Isolation Premium: To a max. of $20,800 Housing Allowance: To a max. of $12,000

Cargo Allowance: To a max. of $6,500

RESPONSIBILITIES

• Manage the Makivvik local office, ensuring smooth daily operations and adherence to corporate procedures.
• Serve as the local office receptionist: answer calls, greet visitors and staff, process incoming mail and cargo.
• Manage scheduling of meetings and appointments in the local office.
• Provide support to the Makivvik Board of Directors (community representative) and office tenants.
• Liaise with community members and part-time service providers for cleaning, repairs, snow removal, and office maintenance.
• Ensure all operational invoices and payment requests are coded, approved, and forwarded to Finance.
• Assist with expense reports, reimbursements, AP/AR, and work with Finance for accurate record keeping.
• Ensure maintenance and upkeep of Makivvik vehicles in the community.
• Inform local Beneficiaries about Makivvik programs.
• Assist HR by promoting employment opportunities locally.
• Take photos for beneficiary cards and government identification.
• Provide support to the Chief Returning Officer during local elections.
• Perform any other duties requested by the Department Director.
• Be available to travel, as requested.
• Perform other related duties within the scope of the position or as requested by supervisor.

QUALIFICATIONS

• High School Diploma
• Able to work autonomously
• Able to maintain the office building for security and general upkeep
• Punctual and dependable
• Willing to receive training as required
• Fluent in Inuktitut and English; French is an asset
• Knowledge of Nunavik Inuit culture, society, and language is important
• 5 years of experience in a related field
• Valid driver’s license
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Good communication skills in at least two of the following languages: Inuktitut, English, French
• Strong writing skills
• Reliable, autonomous, and motivated
• Able to meet deadlines and work under pressure
• Organized and able to manage confidential information
• Takes initiative
• Security clearance is required.

DISCOVER A UNIQUE OPPORTUNITY AND EMBARK ON A REWARDING CAREER WITH MAKIVVIK

To apply or to learn more visit us at www.Makivvik.ca/jobs, or send your resume/application to: HR@makivvik.ca