Office Administrator - Makivvik

CAREER OPPORTUNITY

ABOUT US

Makivvik, the trusted political organization with a rich history of representing the Inuit of Nunavik since 1978. 

Through Makivvik and our subsidiaries, Makivvik has created opportunities for Nunavik Beneficiaries and those who live in Nunavik, today more than 500 Nunavimmiut are employed within the Makivvik network in our offices and subsidiaries.

Training will be available for Beneficiaries in the advancement for their career.

Inuit Beneficiary hiring will always be a priority at Makivvik.

POSITION

Job Title : Office Administrator

Reports to: The Regional Office Manager in the Corporate Secretary Department.

Location: Akulivik

Status of Employment: Permanent, Full-time 

Salary: According to the Salary Scale

Benefits: All marginal benefits available to employees of Makivvik as outlined in the Makivvik Human Resources Policy Manual.

Deadline to Apply January 31, 2025

RESPONSIBILITIES

• Manage Makivvik local office and ensure smooth running of the office and help with Corporate procedures and day to day operation;
• Serve as a receptionist for the local office, in charge of answering calls, greeting visitors/ employee arrivals and processing incoming mail/ cargo;
• Manage the scheduling of meetings and appointments in the local office;
• Provide general support to Makivvik Board of Directors (Makivik community representative) and office tenants;
• Liaise with community members and part time service providers for cleaning, repairs, snow removal, to maintain a clean and organized office conditions;
• Ensure all operation invoices and payment requests are coded, approved, and forwarded to Finance for processing;
• Assist with expense reports and reimbursements, AP, AR and collaborate with the Finance to ensure accurate record keeping;
• Ensure the maintaining of all Makivvik vehicle in the respective community;
• Provide assistance to the local income tax officer;
• Inform the local Beneficiaries of the various Makivvik programs;
• Assist HR by promoting employment opportunities;
• Take photos for beneficiary cards and other government identification;
• Provide support to the Chief Returning Officer with the local elections;
• Maintain the office building secure and general up keep of the building;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

QUALIFICATIONS

• High School diploma, is an asset;
• Five (5) years of related experience;
• Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Great computer skills : Microsoft Suite (Excel, Word, PowerPoint, etc.);
• Posses a valid driver’s license;
• Ability to work independently and a good team player;
• Punctual, reliable and motivated;
• Ability to meet deadlines and work under pressure;
• Demonstrate organizational skills and prioritization;
• Ability to deal with confidential matters.

DISCOVER A UNIQUE OPPORTUNITY AND EMBARK ON A REWARDING CAREER WITH MAKIVVIK

To apply or to learn more visit us at www.Makivvik.ca/jobs, or send your resume/application to: HR@makivvik.ca

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the JBNQA.

We thank all applicants for their interest in this position. 

Only applicants selected for an interview will be contacted.