Secretary - KI

POSITION: SECRETARY

DEPARTMENT: HUMAN RESOURCES AND PAYROLL

SALARY: FROM $22,18 TO $24,13 AN HOUR DEPENDING ON EXPERIENCE AND QUALIFICATIONS

COMPETITION NUMBER: SECHRPAY2508-01

LOCATION: MONTREAL

STATUS: FULL-TIME REGULAR

START DATE: SEPTEMBER 2025

Kativik Ilisarniliriniq (KI) is a school board offering educational services in the 14 communities of Nunavik.

FUNCTION & DUTIES:

Under the supervision of the Administrative Assistant of Human Resources, the main role of the Secretary consists in performing various secretarial and pay-related tasks.

SPECIFIC DUTIES:

• Receive and screen phone calls and greet visitors;

• Distribute mail and other documents to coworkers;

• Create employee folders and file documents and records;

• Update and maintain various lists for the department;

• Assist in the preparation of various internal communications;

• Maintain the office supply cabinets well stocked (papers, envelopes, pencils);

• Follow up with Financial Resources on payments, create financial statements and ensure receipt consolidation and expense follow-up, using Excel worksheets;

• Assist in booking various meetings and interviews for the department;

• Book career fair registration and maintain the calendar;

• Book travel and accommodations for the team;

• Assist in the organization of files for the new SharePoint platform;

• Carry out word-processing tasks, send faxes and make photocopies;

• Carry out any other related tasks assigned by her/his supervisor.

QUALIFICATIONS:

Vocational school diploma (Secretariat), or Secondary 5 diploma, or holder of a diploma or credentials whose equivalence is recognized by the relevant authority.

The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• 2 years of relevant experience

• Fluency in 2 of the 3 working languages of the Board (Inuktitut, French, and English)

• Proficient with office software applications, and good knowledge of computers

• Well-organized, good team spirit

WORK SCHEDULE: 35 hours/week, from Monday to Friday.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4113: from $22,18 to $24,13 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

In addition to salary, you may be eligible to benefits such as:

• 20 days paid vacation

• 2-week paid holiday period

• Free parking

• Employee and Family Assistance Program

• Career development opportunities

• Hybrid work schedule

and, when applicable, other benefits such as:

• Summer schedule

• Northern premium

• Food transportation allocation

• Paid relocation benefits

• Retention and attraction premium

• Up to three (3) round trips to and from Nunavik

DEADLINE FOR APPLICATION: August 28, 2025, at 4 PM

To apply:

1) Visit our career website (https://career.kativik.qc.ca/) and click on “Apply”, OR

2) Send your CV to applications@kativik.qc.ca and indicate SECHRPAY2508-01 in the subject of the e-mail.

Only the candidates under consideration will be contacted.