Secretary - Nunavik Youth house Association

JOB POSTING

SUILAAQIVIK - NYHA 

REPLACEMENT FULL-TIME SECRETARY

INUKJUAQ, QUEBEC

Under the direction of the Director General and the assistant Director General, the Secretary assumes various administrative tasks of a varied and complex nature with his/her management. Plans and organizes secretarial activities in his/her area and follows up on specific operations. Liaise between his/her management and the administrative units of the Nunavik Youth Houses.

• Coordinates logistics related to the preparation of the meetings of committees held by management.

• Research and collate pertinent information pertaining to it; if necessary, attend certain meetings, take notes of deliberations. Write minutes and submit them to his/her immediate supervisor for approval.

• Inform the relevant officials of the decisions and carry out follow-ups arising from these meetings.

• See to prepare the correspondence, documents and reports needed by management. Write, correct, and put in place, translate, or fax letters, memos, or other miscellaneous documents.

• Read the mail, make the usual checks, process the requests according to the priorities and disseminate the appropriate information.

• In the absence of the superior, evaluate the importance of requests, resolve those that do not require his intervention and forward the most urgent to the president.

• Maintain the information systems necessary for the operations of its management and participate in their development to improve their efficiency and operations. 

• Collaborate on budget administration, such as providing receipts, or invoices to Purchasing tech and/or Payroll Coordinator

• Filing of employee file information with collaboration of the payroll coordinator and/or Director General such documentation as employee accounting forms, changes in salary, disciplinary measures…

• Prepare documents for dissemination and presentation, participate in the production of various administrative reports, and ensure their technical organization using appropriate technologies. 

• Collect the mail of the association and provide mail to correct member of association, the Director General, the President, or administrative staff of the association.

• Assist the Director General and other staff in the preparation and use of the conference calls.

• Ensure that the Youth Houses have agendas to produce the monthly reports.

• Coordinate with each coordinator, receive monthly reports from Coordinators, analyze data and provide information for use by the Director General 

• Classify folders in the NYHA Drobox 

• Make flight and hotel reservations for the NYHA employees and for participants of the training sessions.

• Send the Job Postings and organize the interviews for the hiring of coordinators and regional resources.

• Organize training session with Director General and Consultant on Training 

• Do any tasks requested by the Director General.

WORKING CONDITIONS

- The Secretary will be working at the head office located at the co-op in Inukjuaq from 9am to 5pm, from Monday to Friday for a total of 35 hours a week.

- The salary will be based on experience and according to the salary scale. 

- According to the NYHA working conditions, each employee after a 6-month probation period (910 hours), the employee is entitled to become permanent with additional benefits (Special leaves, annual trips, cargo, health care, pension plan)

REQUIREMENTS

- The person must be very responsible, organized, and assiduous.

- Experience with computers, Microsoft Office (Word, Excel, etc.).

- Secondary V. Exceptional experience, knowledge and abilities could compensate for education.

- Reading and writing abilities must be very strong.

- Knowledge of the Nunavik Youth Houses Association and Youth Centers is an asset.

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Deadline for Applications: May 14, 2026 at 5 PM.

If you are interested, please send your resume to Tuniq Ningiuruvik, tuniqnyha@outlook.com